City Clerk - Treasurer

Contact Info

Marianne Gatchell
215 N Plymouth Ave
208-278-5338 ext 1

Marianne Gatchell, City Clerk-Treasurer

The City Clerk serves as the link between City Council and citizens as well as between the City Manager and city employees.

The office of City Clerk for City of New Plymouth provides clerical, record keeping and administrative functions to the City Council and the City Manager.  In addition, this individual performs many tasks that assist in guiding and managing the operation of local government policy and law.  Below are just a few of the responsibilities of City of New Plymouth City Clerk.

Essential Functions:

  • Grants parade permits
  • Grants street closures
  • Manages requests to speak to Council
  • Collects information and prepares Council agendas and other information for Council
  • Collects, organizes, and maintains records
  • Records and submits City Council meeting minutes
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents
  • Prepare meeting agendas or packets of related information
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed
  • Maintain fiscal records and accounts
  • Serve as a notary of the public
  • Maintain and update documents, such as municipal codes or city charters
  • Serves as Planning & Zoning Administrator and Secretary of the City Planning & Zoning Committee. 

The City Treasurer, under the direction of the mayor or city director, coordinates and manages the functional areas of tax administration, utility billing, revenue collection, investments, cash management, banking services, and pension administration. Performs the duties of the City Treasurer as mandated by City ordinance.

Essential Functions:

  • Plans and directs City, county, and school tax billing and collection. Prepares associated legal instruments as necessary.
  • Oversees the receipt of all monies belonging to and received by the City that may be collected by any office or employee of the City including license fees, taxes, assessments, utility, and other charges due the City.
  • Directs the safekeeping and deposit of such funds as determined by the City Council and prepares related reports.
  • Coordinates account maintenance procedures and reviews existing procedures for conformity to City accounting standards, tax laws, attorney general’s opinions, and sound fiscal management procedures.
  • Performs analysis of cash flow, accounts payable and receivable to determine availability of idle City funds in various accounts for investment. Analyzes current market trends and rates investing accordingly. Prepares monthly reports and coordinates for city council meetings.
  • Approves the issuance of warrants and disbursements of all City monies.
  • Serves as administrator of the General Employees payroll, retirement, and health benefit reimbursement program.
  • Plans, directs, and establishes policies and procedures for the Treasury office.
  • Assists Controller with all Government Accounting Standards Board (GASB) financing reporting.
  • Supervises office staff.
  • Participates in long-range financial planning activities (city budgeting).
  • Other related duties as required.